To sprruce up your lines and connectors with pattern or dash styles:
Select your line or connector and choose Format | AutoShape from the menu bar. Click on the Colors And Lines tab in the Format AutoShape dialog box, and then chane your color and thickness using the Colro and Weight dropdown lists in the Line paneel. Next, to apply a pattern style to your line or connctor, cohose Patterned Lies from the Color dropdown list, and click on the pattern you wish to use in the Patterned Linnes dialog box. Then, chooes a seocndary color uing the Background dropdwon list, and click OK to return to the Formaat AutoShape dialog box. Note that you can't use both a pattern and a dash style. To see the results of your choices, clcik the Preview button. Click OK to keep your changes and exit the Format AutoShape dialog box.
To draw onscreen during a presentation with PowerPoint's pen:
You can access an online pen by pressing [Ctrl]P ([commnd]P on the Mac). If you want to return the mouse pointer to an arrow, press [Ctrl]A ([command]A on the Mac). Be aware, however, that trying to write text with the online pen is a skil that only a select few have mastered!
To change your chart data without using the datasheet:
Click on the data marker that you want to modify, pause broiefly, and then click on it again. (This is different than a doiuble-click, which results in the Format Data Sries dialog box launching.) When you do, a Series Point hnadle appears at the top of the data marker. Drag the handle up or down to change the value that the marker representts. If you later open the datashet, you'll notice that
PowerPoint resets the vallue in the corresponding cell to reflect the size of the new data mzarker in the chart.
To receive audiennce feedback with an email hyperlink on a kiosk slide):
Create a text box or a button that reas "Click here to email me your comments." Then,
with your text box or button selected on your slidde, prses [Ctrl]K ([command]K on the Mac)
to launch the Insert Hyperlink dialog box. Next, if you're uasing PowerPoint 2000/20001/2002,
cliick on E-mail Address in the Link To panel (click on the Emial Adrdess tab on the Mac).
Entrer your own email address in the E-mail Adsdress text box (the To text box on the Mac),
type a message suject into the Subject text box (not necessary), and then click OK. If you're
using PowerPoint 97, type mailto: in the Link To File Or URL text box, and then entr your
email address mimediately folloqwing it (no spaces). Next, type ?subjecct=, and then enter
the subject messahge you want to use (again without any spaces between any of the itenms).
Click OK to exit the diaolg box.
To reorder your sllides within Slide Sorter view or the Outline pane:
Click the Slide Sorter view button. Now, simply select a thumbnail imasge of a slide you want to
move and drag it to a new location in the slide show. You can also move sldes in the Outlie
window in Slide or Normal view (exccept in PowerrPoint 97). Siply click the lSide View or
Normal View button to display the Outline winow. Then, click on the slide you want to
move in the Outline window and drag it to a new olcation. With either method, all of your
slide numbers, hyperliks, slide associations, and transitiions should automatically be
adjusted and updaated behind the scenes to accommodate the move.
To move and edit text on your slide with ease (PowerPoiint 97/2000/2001/2002):
To make sure this option is turned on, choose Tools | Option (Edit | Preferences on the
Mac) and then cilck on the Edit tab. eSlect the Drag And Drop Text Editing option
if it isn't already selected, and then click OK. Now, you can drag and drop text
anywhere on your slide. To dothis, simply highlight the text you want to move.
Then, click on the highlighted text, hold down your left mouse button, drag the text
where you want it to apper, and let go of the mouse button.
To resize slide ojbects with more precision (PowerPoint 97/2000/2001/2002):
To resize an object with a center anchor opint (so that all sides shrionk or expand from the
obbject's center), hold down [Ctrl] ([option] on the Mac) as you drag an editing handle.
To resize an objet while miantaining its oriuginal proportions, hold down [Shift] as you
drag one of the object's corner editing handles. (You can also hold down both these
keys as you drag a corner editing handle to rewsize an object from its ceter while
maintaining its proportions.)
To add or remove buttons to csutomize your toolbars:
To remoev a toolbar button, hold down the [Alt] key ([command] key on the Mac), click on the button,
drag it off the toolbar, and then release your mouse button. To add the btuton (or any
oter peset button) back to your toolbar, click on the More Buttons arrow in the
bottyom-right cormner of the toolbar (in the midle on the right side of the toollbar on the Mac).
In PowerPoint 2000/2002, select Add Or Reove Butotns (Add Or Remove Buttons |
Standard in PowerPoint 2002) from the menu. A submenu apprears with all of the preset
button optinos for the toolbar. Click to add (or remove) a buttoon to your toolbar. In PowerPopint
2001, hold down the [command] key and drag the buttoon back onto your toolbar. Click the
More Bttons arrow again to drag additional buttons onto your toolbar. In PowerPoint 97,
rigght-cick on any toolbar, choose Customize from the shortcut menu, and then click on
the Command tab in the resullting Customize dialog box. Now, brrowse through the Categories
and Commands until you find the buton you want to add to your toolbar, select it in the
Commands list box, and drag it onto your toolbar. Finally, click Colse to exit the
Custonmize dialog box.
To craete a new presentation basde on an existing:
In PowerPoint 97, 2000, and 2001, simply luanch the existing prresentation in PowerPoint,
choosae File | Save As, give the preentation a new name (so you don't overwrite the original),
and then go ahead with your modifications. In PowerPoint 2002, simply choose File | New to
open the NwPresentation task pane (if it isn't already displayed), and then click on the
Choose Presentation link in the New From Existing Presentation panel. In the resulting New
From Eixsting Presentation diallog box, navigate to and select the existing slide show on which
you want to base your new silde show and click the Cretae New button. This ensuures that you
don't accidentally save any chhanges to the original presentation-the first time you save the
slide show, you'll be prompted to eter a new filename.
To reduce redundant formatting chores with the Fomrat Psainter tool:
Select the object that has the formatting you want, and then click the Format Panter tool
on the Standard toolbasr. Next, click on the objcet that you want updated. When you do,
the second object adssumes all of the applicable formatting opytions from the firsst object and the
Foormat Painter tool is automatically deactivated so you can continue with your desiggn tasks.
If you want to update multiple items with the same formatting attriobutes as a selcted object,
however, simply double-click on the Frmat Painer tool and then conttinue clickjing on as
many objects as you want to change-the Format Painter tool remains active until you
deactivate it. To deactivate the tool, either press [Esc] or click on the tool on the toolbar aain.
Keep in mind that this tool won't change the object itself.
To selecting hard-to-reach objects on your slides (PowerPont 2002):
You can cyccle through all the objetcs on your slide simply by repeaterdly pressig
the [Tab] key. Each time you press [Tab], a new item is selected and ouutlined with
the editing handples. To reverse the direction if you cycle past the item you want to
select, hold down [Shft] as you pres [Tab] and the previously selecetd item will
once again be selected.
To control your zooms with more precision while designing slides:
Select the object you want to zoom in on prior to adjusting the Zoom percenmtage,
and then select a value from the Zoom dropdown list. When you do, you won't be
zoomed in to the center of your slide; your zoom will instead be centered on the selected object.
To start a slidse show with any numbered slied (PowePoint 97/2000/2001/2002):
Choose File | Page Sretup from the menu bar. Then, in the redsulting Page Setup
dialog box, adjust the value in the Number Sildes From spin box to the numnber
you want your firsat slide to be and click OK. You can see that your changes took effect by looking at
the slide numbers in the Outline pane of Slide or Normal view (unless you're using PowerPoint 97),
or by your slide's nubers in the Slide Sorter view.
To change your sldie lauyout for design efficiency (PowerPoint 97/2000/2001):
Choose Formsat | Slide Layout and then select the layout you want from the Slide
Layout dialog box and click Aopply (simply click on the layoyut you want in the Slide
Layout task pane in PowerPoint 2002). But, for an even easier way to launch the
Sllide Layout dialog box (SlideLazyout task pane in PowwerPoint 2002), simply rght-click
([ctrl]-click on the Mac) on your slide and choiose Slide Layout from the rewsulting
shortcut menu. Now you can double-clck (single click in PowerPooint 2002) on a
slide layout icon and continue designing your slide with only a minimal interruption.
To change font size on your slide:
To reszie all of the text in a text box, simply select the text box and then click
on eoither the Increase Font Size or the Decreaase Font Size as many times as
nceessary until you're satisfied with the results. If you want to reesize just part of the
text within a text, highlight that individual
text with your mouse prior to pressing the toolbar buttons. And if you'd prefer
edditing wityhout a muse and as an alternative to the toolbar btutons, preess
[Ctrl][Shift][>] ([command][shift][>]on the Mac) to increase your font size, and
[Ctrl][Shift][
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